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Importance of Written Instruction to the Employees

 (Examples from Shukra Niti for Chief executive Officer)
Guidelines for CEOs for Appointing and Training the Employees – 38
Successful Strategies for successful Chief executive Officer – 138
Guidelines for Chief Executive Officers (CEO) series – 138
(Guiding Lessons for CEOs based on Shukra Niti)
(Refreshing notes for Chief Executive Officers (CEOs) based on Shukra Niti)   

By: Bhishma Kukreti (Sales and Marketing Consultant)

न कार्यं भृतक: कुर्यान्नृपलेखाद्विना  क्वचित् I
... ..................................I291II
... 292
राजकृत्यमुभौ चोरौ तौ भृत्यनृपति सदा I
नृपसंचिन्हितं लेख्यं नृपस्तत्र नृपो नृप: II293II
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 291-293) 
Translation –
 
The staff should not take any action without written permission from the King. Same way, the King should provide the written instruction only. By that nobody acts in confusion. The King gives  oral instructions and the staff acts upon oral instruction , both are at fault. The real instruction is carved on the seal. In fact, the seal is the king and not the king.   
 (Shukra Niti Second Chapter Yuvrajadi Lakshan, 291-293) 
Benefits of written communication with the employees:
The written instruction provides clarity to the staff and they don’t have any confusion in taking instruction.
The receivers get sufficient  time to think, act properly
The instruction could be sent to many people at a time .
It works as  recorded document  too
It could be used as a legal document too.
The instruction could have chart , data etc. too
Job distribution, authorization hierarchy in writing reduce confusion and ambiguity
It is better to inform bad news through writing
Written instruction create good will too
References -
1-Shukra Niti, Manoj Pocket Books Delhi, page -103     
 Copyright@ Bhishma Kukreti 2020
Guidelines for written instructions from the Chief Executive Officer; Guidelines for written instructions from the Managing Director; Guidelines for written instructions from the Chief Operating officer (COO); Guidelines for written instructions from the  General Manager; Guidelines for written instructions from the Chief Financial Officer (CFO) ; Guidelines for written instructions from the Executive Director ; Refreshing Guidelines for written instructions from the  CEO; Refreshing Guidelines for written instructions from the COO ; Refreshing Guidelines for written instructions from the CFO ; Refreshing Guidelines for written instructions from the  Manager; Refreshing Guidelines for written instructions from the  Executive Director; Refreshing Guidelines for written instructions from the MD ; Refreshing Guidelines for written instructions from the Chairman ; Refreshing Guidelines for written instructions from the President
 

Reviewing / Analyzing Performances of Higher Executives is must

(Examples from Shukra Niti for Chief executive Officer)
Guidelines for CEOs for Appointing and Training the Employees – 42
Successful Strategies for successful Chief executive Officer – 142
Guidelines for Chief Executive Officers (CEO) series – 142
(Guiding Lessons for CEOs based on Shukra Niti)
(Refreshing notes for Chief Executive Officers (CEOs) based on Shukra Niti)   
By: Bhishma Kukreti (Sales and Marketing Consultant)
 समुद्रं लिखितं राज्ञा लेख्यं तच्चोत्तमोत्तम् I 295
....
...........  II 296
तत्कार्यजातलेख्यं तु राज्ञे  सम्यं निवेदयेत्त I
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 295, 296) 
Translation –

 There should be written analysis of work performance of the prince, minister s and other high cadre officers on daily, monthly, yearly and periodically and should be submitted before the King .
 (Shukra Niti Second Chapter Yuvrajadi Lakshan, 295, 296) 
   The must see that there is the written performance evaluation of Higher cadre officers on periodically.
The Evaluation sheet must have following aspects of performances of officers-
Level of Execution (Achievement)
Quality of work
Creativity Level
Amount of Consistent   improvement
Feedback from inner customers and outside customer too
Revenue generated from the performances
Ownership factors
Time and budge factors in completing works
The basic of management process is -
Plan
Monitor
Review

References -
1-Shukra Niti, Manoj Pocket Books Delhi, page -103     
 Copyright@ Bhishma Kukreti 2020
Guidelines for Reviewing  Top Officer’s performances by Chief Executive Officer; Guidelines for Reviewing  Top Officer’s performances by Managing Director; Guidelines for Reviewing  Top Officer’s performances by Chief Operating officer (COO); Guidelines for Reviewing  Top Officer’s performances by  General Manager; Guidelines for Reviewing  Top Officer’s performances by Chief Financial Officer (CFO) ; Guidelines for Reviewing  Top Officer’s performances by Executive Director ; Refreshing Guidelines for Reviewing  Top Officer’s performances by  CEO; Refreshing Guidelines for Reviewing  Top Officer’s performances by COO ; Refreshing Guidelines for Reviewing  Top Officer’s performances by CFO ; Refreshing Guidelines for Reviewing  Top Officer’s performances by  Manager; Refreshing Guidelines for Reviewing  Top Officer’s performances by  Executive Director; Refreshing Guidelines for Reviewing  Top Officer’s performances by MD ; Refreshing Guidelines for Reviewing  Top Officer’s performances by Chairman ; Refreshing Guidelines for Reviewing  Top Officer’s performances by President

Types of Records, Letters/Files

(Examples from Shukra Niti for Chief executive Officer)
Guidelines for CEOs for Appointing and Training for the Employees – 44
Successful Strategies for successful Chief executive Officer – 144
Guidelines for Chief Executive Officers (CEO) series – 144
वृत्तलेख्यं तथा चायव्यवलेख्यमिति द्विघा II 299)
....
.... 300
....
.... ....... 301
कार्यमादिश्चयते येन   तदाज्ञापत्रमुच्यते  I
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 299, 301) 
Translation –
There are two types of record writings – first news and other loss-profit or income expenses. Because of practicality, those are also divided into sub topics. For example the writing of accusation on criminal and decision on those are called Jayapatrak and the orders provided by Samantas or chieftains under the king area called ‘Agyapatra’
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 299, 301) 
   Types of Noting /Reminders or Records –
The followings are types of records /reminders or noting the notes –
General Reminders, records or notes 
Transactional reminders, records or notes 
The followings are sub types of above records, reminders or notes-
General Correspondences or recoding
Purchasing
Accounting
Budgeting
Data or charts etc
Presentation
Marketing related /customer related
Banks related
Promissory    Notes
Records related operation
Meetings records
Appointments /discharging /personnel
Government dealing /legal records
Miscellaneous records, letters
Each of the above types could be divided into tens of sub types

References -
1-Shukra Niti, Manoj Pocket Books Delhi, page -104     
 Copyright@ Bhishma Kukreti 2020

Writing Reactionary memos on Letter for showing the CEO

(Examples from Shukra Niti for Chief executive Officer)
Guidelines for CEOs for Appointing and Training for the Employees – 47
Successful Strategies for successful Chief executive Officer – 147
Guidelines for Chief Executive Officers (CEO) series – 147
By: Bhishma Kukreti (sales and marketing expert)
-
 मंत्री च प्राड्विवाकश्च पंडितो दूतसंज्ञक: I364
...
...  365
..
..... 366
अंगीकर्तुं योग्यमिति तत: प्रतिनिधिर्लिखेत् I
…. 367
…
…. 368
.
… 369
.. 370
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 364 -370 ) 
Translation-
 The minister, the judge, the scholars, ambassador/envoy should first show the letter to the King. Then, the accountant or finance minister should write on the letter that the letter is satisfactory (in terms of actions) and then, the Sumantra (that person who is well versed with the subject) should write on the letter that he did well thought on the subject and the letter is true .Then, the representative should write that the letter is to be accepted or not. After the above executives write their opinions of the letter, the prince should offer his opinion for accepting the letter and lastly, the royal family priest should write his opinion.
In case, the prince is not available, the minister should write that he did thinking /analysing the letter perfectly and then there must be the seal of the minister on the letter with signature. If the king was not available for the reply, the minister should write that he had seen /read/thought about the subject of the letter.
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 364-370) 
Letter to be answered by CEO or CEO should take decision on the letter -
  The letter to be referred by the COE should be examined by the respective authorities one by one and each executive should write her/his opinion on the letter. Lastly, the chief executive officer should take decisions and write her/ his answer to the letter sender. 
 In every office, there are exclusive ways and means for important letters to be put before the chief executive officer for responding.
The CEO must take help of her/his executive for responding to the letter. The letter might be from outside or inside the organization.
 References -
1-Shukra Niti, Manoj Pocket Books Delhi, page -112   
 Copyright@ Bhishma Kukreti 2020
Guidelines for  responding letters by Chief Executive Officer; Guidelines for  responding letters by Managing Director; Guidelines for  responding letters by Chief Operating officer (COO); Guidelines for  responding letters by  General Manager; Guidelines for  responding letters by Chief Financial Officer (CFO) ; Guidelines for  responding letters by Executive Director ; Refreshing Guidelines for  responding letters by  CEO; Refreshing Guidelines for  responding letters by COO ; Refreshing Guidelines for  responding letters by CFO ; Refreshing Guidelines for  responding letters by  Manager; Refreshing Guidelines for  responding letters by  Executive Director; Refreshing Guidelines for  responding letters by MD ; Refreshing Guidelines for  responding letters by Chairman ; Refreshing Guidelines for  responding letters by President

CEO should have gross knowledge about Types of Income

Management Accounting and Finance management in Shukraniti /Ancient India /Sanskrit Literature -2
 (CEO-Logy, the science of CEO’s working based on Shukra Niti)
(Examples from Shukra Niti helpful to Chief executive Officer)
Successful Strategies for successful Chief executive Officer – 148
Guidelines for Chief Executive Officers (CEO) series – 147
By: Bhishma Kukreti (sales and marketing expert)
साद्यषश्चैव प्राचीन आय: संचित संज्ञक: I
व्यवो द्विधा चोपभुक्तस्तथा विनिमयात्म: II323II
निश्चतान्यस्वामिकन्चनिश्चितस्वामिकन्तथा I   
स्वस्वनिश्चतं चेति त्रिविधं संचित मतम्II324II
निश्चतान्यस्वामिकं यद्धनं तु त्रिविधं हि तत्
 (Shukra Niti Second Chapter Yuvrajadi Lakshan, 323 -324) 
Translation-
The Income is also of two types 1- Tatkalic or current income 2- Sanchit (collected) or long term income. Same way, there are two types of expenses /expenditure- Consumed and expenses by exchange
There are three types of collected or earned income –
1-There is definite owner of the income
2-There are no details of the owner of the income at all
3- There is definite about only one owner of income /asset
 Five Types of Income for Income tax purposes –
In India today, there are following types of income for income tax purposes-
Salaried  income
Income from house property
Business Income
Capital gains income
Other income source
(Shukra Niti Second Chapter Yuvrajadi Lakshan, 323 -324) 
 References
1-Shukra Niti, Manoj Pocket Books Delhi, page -107   
Copyright@ Bhishma Kukreti, October, 2020
Guidelines for the CEOs to have gross knowledge about types of income and expenditure to be continued in next chapter …